AI Agent for
Vagaro
Connect Vagaro to your AI voice and chat agent to look up clients, book appointments, share service menus, and check membership status — all during live calls.
How It Works
Get your Vagaro AI Agent up and running in minutes.
Log into the Client Portal and assign Vagaro to any agents that need it.
Configure the integration settings and integration prompt in the FONE app.
Your AI starts handling salon calls — booking appointments, answering service questions, and greeting returning clients by name.
Key Features
Everything your AI needs to handle Vagaro inquiries like a pro.
Client Lookup
Your AI searches Vagaro clients by phone number or name and pulls up their appointment history, preferences, regular stylist, and any notes from previous visits.
Appointment Booking
Callers can book, reschedule, or cancel appointments through your AI. It checks real-time availability for specific stylists, services, and time slots in Vagaro.
Service Menu
Your AI knows your full Vagaro service catalog — treatments, durations, pricing, and descriptions — so callers get accurate information without being put on hold.
Membership Status
For clients on membership plans, your AI checks their status, remaining credits, and next billing date. Members get recognized and offered their included services.
AI Agent for Vagaro Example Prompts
Copy and paste these prompts into your Vagaro AI Agent prompt box to get started quickly.
"When a caller wants to book a haircut, color, facial, or other service, ask what service they want, their preferred stylist or therapist (if any), and desired date and time. Check availability in Vagaro and book the appointment. Confirm the service, provider, date, time, and price."
Example 2 — Service Menu:
"If a caller asks what services we offer or how much something costs, check the service menu in Vagaro. Provide the service name, description, duration, and price. Suggest popular add-ons if relevant."
Example 3 — Cancellation or Reschedule:
"When someone needs to cancel or reschedule, look up their appointment in Vagaro by name or phone. We require 24 hours notice for cancellations. If within the window, offer to reschedule instead. If outside, cancel and rebook as needed."
See It in Action
Here's how your AI Agent for Vagaro handles a real conversation.
Hi, I'd like to book a balayage appointment with Tina for sometime next week.
I'd be happy to help! Tina has availability for balayage next week on Tuesday at 10 AM, Wednesday at 2 PM, and Friday at 11 AM. Balayage with Tina is $185 and takes about 2.5 hours. Which day works best?
Wednesday at 2 works great.
You're all set — balayage with Tina on Wednesday, March 19th at 2 PM. Can I get your name?
Amanda Cole.
Welcome back, Amanda! I see you're one of our regulars. I've booked you in. You'll get a confirmation text shortly. Anything else I can help with?
Frequently Asked Questions
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