AI Receptionist for
Vagaro
Give your Vagaro spa a 24/7 AI receptionist that answers every call and message, captures the bookings you'd otherwise miss, and books appointments into your synced Google or Outlook calendar — so you stay with your client, not the phone.
How It Works
Get your Vagaro AI Receptionist up and running in minutes.
Log into the Client Portal and assign Vagaro to any agents that need it.
Configure the integration settings and integration prompt in the FONE app.
Your AI starts answering calls and messages — booking appointments into your synced calendar, answering service questions, and capturing every inquiry so nothing gets missed.
Key Features
Everything your AI needs to handle Vagaro inquiries like a pro.
24/7 Answering & Capture
Your AI answers every call and message around the clock. After-hours and overflow inquiries are captured with the caller's details and intent, so nothing slips through.
Appointment Booking
Callers can book, reschedule, or cancel through your AI. Appointments are placed into your synced Google or Outlook calendar, and availability is based on your set hours and that calendar — so you never double-book.
Service Answers
Your AI answers questions about your services, durations, and pricing using the details you set up — so callers get accurate answers without being put on hold.
Fewer No-Shows
Automatic confirmations and reminders go out against your calendar, cutting no-shows and last-minute cancellations.
AI Receptionist for Vagaro Example Prompts
Copy and paste these prompts into your Vagaro AI Receptionist prompt box to get started quickly.
"When a caller wants to book a haircut, color, facial, or other service, ask what service they want, their preferred stylist or therapist (if any), and desired date and time. Check your calendar availability and book the appointment into your synced calendar. Confirm the service, provider, date, time, and price."
Example 2 — Service Menu:
"If a caller asks what services we offer or how much something costs, use the service details you've set up. Provide the service name, description, duration, and price. Suggest popular add-ons if relevant."
Example 3 — Cancellation or Reschedule:
"When someone needs to cancel or reschedule, look up their appointment on your synced calendar by name or date. We require 24 hours notice for cancellations. If within the window, offer to reschedule instead. If outside, cancel and rebook as needed."
See It in Action
Here's how your AI Receptionist for Vagaro handles a real conversation.
Hi, I'd like to book a balayage appointment for sometime next week.
I'd be happy to help! For balayage next week I have Tuesday at 10 AM, Wednesday at 2 PM, or Friday at 11 AM open. Balayage takes about 2.5 hours. Which works best?
Wednesday at 2 works great.
Perfect. Can I get your name to hold the appointment?
Amanda Cole.
You're all set, Amanda — balayage on Wednesday, March 19th at 2 PM. You'll get a confirmation text shortly. Anything else I can help with?
Frequently Asked Questions
Built for Salons & Spas
Your AI receptionist books, reschedules, and answers client questions around the clock — so you stay with the client in your chair, not on the phone.
For your firm
- Stop interrupting appointments. Booking and rescheduling calls are handled automatically while your team is with clients.
- Fill the book. Calls are answered evenings and weekends, capturing bookings you'd otherwise miss.
- Fewer no-shows. Confirmations and reminders go out automatically against your live calendar.
For your clients
- Book anytime. Clients schedule outside business hours, not just when someone can pick up.
- Instant confirmation. No waiting for a callback to lock in a slot.
- Easy changes. Rescheduling and questions are handled in the moment.