AI Agent for
Google Calendar
Connect Google Calendar to your AI voice and chat agent to look up events, check your availability, see attendee details, and schedule meetings — all during live calls.
How It Works
Get your Google Calendar AI Agent up and running in minutes.
Log into the Client Portal and assign Google Calendar to any agents that need it.
Configure the integration settings and integration prompt in the FONE app.
Your AI starts handling scheduling calls with live Google Calendar data — checking availability and booking meetings in seconds.
Key Features
Everything your AI needs to handle Google Calendar inquiries like a pro.
Event Lookup
Your AI searches your Google Calendar for upcoming meetings, calls, and events — providing titles, times, attendees, locations, and video conferencing links to callers.
Availability Check
Callers can ask when you're free and your AI reads your Google Calendar in real time — accounting for existing events, working hours, and out-of-office blocks.
Attendee Info
Your AI sees who's invited to meetings and their RSVP status, so callers asking about upcoming group meetings get complete attendance information.
Scheduling
Your AI creates calendar events directly on your Google Calendar with the caller's info, meeting details, and optional Google Meet links — all during the phone call.
SMS Confirmations
Clients automatically receive an SMS confirmation when an appointment is booked, rescheduled, or cancelled — keeping them informed without any manual follow-up.
WhatsApp Confirmations
Clients receive appointment confirmations via WhatsApp when bookings are created, changed, or cancelled — reaching them on the messaging platform they use most.
AI Agent for Google Calendar Example Prompts
Copy and paste these prompts into your Google Calendar AI Agent prompt box to get started quickly.
"When a caller wants to schedule an appointment, check the calendar for available time slots this week and offer the next three openings. Confirm the date, time, and service type before booking."
Example 2 — Rescheduling:
"If a caller needs to reschedule, look up their existing appointment by name or phone number, cancel the current booking, and help them choose a new available slot."
Example 3 — Cancellation Policy:
"When someone asks to cancel an appointment, let them know we require 24 hours notice for cancellations. If they are within the 24-hour window, inform them a cancellation fee may apply and offer to reschedule instead."
See It in Action
Here's how your AI Agent for Google Calendar handles a real conversation.
Hi, I need to set up a meeting with your team. Are you available next week?
Let me check the calendar. Next week, I have openings on Monday from 10 AM to 12 PM, Tuesday after 3 PM, and all day Thursday. What works best for you, and how long do you need?
Let's do an hour on Thursday morning, say 10 AM.
Thursday, March 20th at 10 AM for one hour — I've got it. Can I get your email to send the calendar invite?
pat@company.com
Done! I've created the meeting on the calendar and you'll receive a Google Calendar invite at pat@company.com with a Google Meet link included. Is there an agenda you'd like me to add to the event?
Frequently Asked Questions
Built for Every Industry
From HVAC to legal to veterinary — One Dash Zero is trusted by businesses across 20+ industries.