AI Agent for
Calendly
Connect Calendly to your AI voice and chat agent to look up scheduled events, check availability, share booking links, and manage meeting types — all during live calls.
How It Works
Get your Calendly AI Agent up and running in minutes.
Log into the Client Portal and assign Calendly to any agents that need it.
Configure the integration settings and integration prompt in the FONE app.
Your AI starts handling scheduling calls with live Calendly data — checking availability, booking meetings, and managing existing events.
Key Features
Everything your AI needs to handle Calendly inquiries like a pro.
Event Lookup
Your AI searches Calendly for upcoming and past events by invitee name, email, or phone — providing date, time, meeting type, and conferencing details.
Availability Check
Callers wanting to schedule a meeting get real-time availability from your Calendly calendar — no back-and-forth emails needed when they can just call.
Booking Links
Your AI can text or read out your Calendly booking link to callers who prefer to self-schedule, making it easy to book at their convenience.
Meeting Types
Your AI knows all your Calendly event types — durations, descriptions, locations, and availability windows — so callers understand their options before booking.
SMS Confirmations
Clients automatically receive an SMS confirmation when an appointment is booked, rescheduled, or cancelled — keeping them informed without any manual follow-up.
WhatsApp Confirmations
Clients receive appointment confirmations via WhatsApp when bookings are created, changed, or cancelled — reaching them on the messaging platform they use most.
AI Agent for Calendly Example Prompts
Copy and paste these prompts into your Calendly AI Agent prompt box to get started quickly.
"When a caller wants to schedule a consultation or meeting, check available time slots in Calendly. Offer the next three available openings and book their preferred time. Confirm the meeting type, date, time, and whether it is virtual or in-person. Let them know they will receive a confirmation email with details."
Example 2 — Rescheduling:
"If someone needs to reschedule, look up their existing Calendly booking by name or email. Cancel the current appointment and help them find a new time from the available slots. Confirm the updated details."
Example 3 — Meeting Type Information:
"When a caller is unsure which type of appointment to book, describe the available meeting types in Calendly — such as 15-minute intro call, 30-minute consultation, or 60-minute strategy session — and help them choose the right one."
See It in Action
Here's how your AI Agent for Calendly handles a real conversation.
Hi, I need to schedule a consultation call. What times are available this week?
I'd be happy to find a time for you. Our 30-minute consultation is available this week on Wednesday at 10 AM, 2 PM, or 4 PM, and Thursday at 9 AM or 1 PM. All times are Eastern. Which works best?
Wednesday at 2 PM.
You're booked for a 30-minute consultation on Wednesday, March 19th at 2 PM Eastern. Can I get your name and email for the calendar invite?
Jordan Hayes, jordan@company.com.
All set, Jordan. You'll receive a Calendly confirmation with a Zoom link at jordan@company.com. Is there anything you'd like us to prepare before the consultation?
Frequently Asked Questions
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